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GDPR Privacy Notice

GDPR Privacy Notice

The Parochial Church Council of the United Parishes of St Magnus-the-Martyr, London Bridge with St Margaret, New Fish Street and St Michael, Crooked Lane ( hereinafter referred to as “the PCC of St Magnus”)

Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be by the information alone or in conjunction with any other information. The processing of personal data  is  governed  by  [the  Data  Protection  Act  2017  the  General  Data  Protection  Regulation 2016/679 (the  “GDPR”)  and other legislation relating to personal data and rights such as the Human Rights Act 1998].

Who are we?

This Privacy Notice is provided to you by the PCC of St Magnus, which is the data controller for your data. The Church of England is made up of a number of different organisations and office- holders who work together to deliver the Church’s mission in each community. The PCC works together with:

     the incumbent of the parish (our Rector);

     the Bishop of Fulham (our Bishop) and other bishops in the Diocese; and

     the London Diocesan Fund, which is responsible for the financial and administrative arrangements for the Diocese of London.

As the Church is made up of all of these persons and organisations working together, we may need to share personal data we hold with them so that they can carry out their responsibilities to the Church and our community. The organisations and individuals referred to above are joint data controllers. This means we are all responsible to you for how we process your data.

Each of the data controllers have their own tasks within the Church and a description of what data is processed and for what purpose is set out in this Privacy Notice. This Privacy Notice is sent to you by the PCC on our own behalf and on behalf of each of these data controllers. In the rest of this Privacy Notice, we use the word “we” to refer to each data controller, as appropriate.

What data do the data controllers listed above process?

They will process some or all of the following where necessary to perform their tasks:

     Names, titles, and aliases, photographs;

     Contact details such as telephone numbers, addresses, and email addresses;

Where they are relevant to our mission, or where you provide them to us, we may process demographic  information such as gender, age, date of birth, marital status, nationality, education/work histories, academic/professional qualifications, hobbies, family composition, and dependants;

Where you make donations or pay for activities such as use of a church hall, financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers, and claim numbers;

The data we process is likely to constitute sensitive personal data because, as a church, the fact that we process your data at all may be suggestive of your religious beliefs. Where you provide this information, we may also process other categories of sensitive personal data (defined under the GDPR as including: racial or ethnic origin, sex life, mental and physical health, details of injuries, medication / treatment received, political beliefs, labour union  affiliation,  genetic  data,  biometric  data,  data  concerning  sexual  orientation  and criminal records, fines and other similar judicial records)

How do we process your personal data?

The data controllers will comply with their legal obligations to keep personal data up-to-date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.

We use your personal data for some or all of the following purposes:

     To enable us to meet all legal  and statutory obligations (which include maintaining and publishing our electoral roll in accordance with the Church Representation Rules);

     To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with our adopted safeguarding policy and best safeguarding practice from time to time with       the aim of ensuring that all children and vulnerable adults are provided with safe environments;

     To minister to you and provide you with pastoral and spiritual care (such as visiting you when you are gravely ill or bereaved) and to organise and perform ecclesiastical services for you, such as baptisms,          confirmations, weddings and funerals;

     To deliver the Church’s mission to our community, and to carry out any other voluntary or charitable  activities for the benefit of  the public as provided for in the constitution and statutory framework of each data controller;

     To administer the parish, deanery, archdeaconry and diocesan membership records;

     To fundraise and promote the interests of the Church and charity;

     To maintain our own accounts and records;

     To process a donation that you have made (including Gift Aid information);

     To seek your views or comments;

     To notify you of changes to our services, events and role holders;

     To send you communications which you have requested and that may be of interest to you.

These may include information about campaigns, appeals, other fundraising activities;

     To process a grant or application for a role;

  To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

Our processing also includes the use of CCTV systems for the prevention and prosecution of crime.

What is the legal basis for processing your personal data?

Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interests of a third party (such as another organisation in the Church of England). An example of this would be our safeguarding work to protect children and vulnerable adult. We will always take into account your interests, rights and freedoms.

Some of our processing is necessary for compliance with a legal obligation. For example, we are required by the Church Representation Rules to administer and publish the electoral roll, and under Canon Law to announce forthcoming weddings by means of the publication of banns.

We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the hire of church facilities.

Religious organisations are also permitted to process information about your religious beliefs to administer  membership  or  contact  details.  Where  your  information  is  used  other  than  in accordance with one of these legal bases, we will first obtain your consent to that use. 

Sharing your personal data:

Your personal data will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent. It is likely that we will need to share your data with some or all of the following (but only where necessary):

     The appropriate bodies of the Church of England including the other data controllers;

Our agents, servants and contractors. For example, we may ask a commercial provider to send out newsletters on our behalf, or to maintain our database software;

     Other clergy or lay persons nominated or licensed to support the mission of the Church in our  parish.  For  example,  the  area  dean  and  archdeacon,  who  may provide  confidential mentoring and pastoral      support. Assistant or temporary ministers, including  curates, deacons, or persons with Bishop’s Permissions may participate in our mission in support of our regular clergy;

Other persons or organisations operating within the Diocese of London including, where relevant, the London Diocesan Board for Schools and Subsidiary Bodies;

        On occasion, other churches with which we are carrying out joint events or activities.

How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other  records  for  an  extended  period  of  time.  For  example,  it  is  current  best  practice  to  keep financial records for a minimum period of 7 years to support HMRC audits. In general, we will endeavour to keep data only for as long as we need it. This means that we may delete it when it is no longer needed.

     Your rights and your personal data:

     You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

     The right to access information we hold on you:

At any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will respond within one month.

There are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee.

    The right to correct and update the information we hold on you If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.

    The right to have your information erased

If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold. When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).

     The right to object to processing of your data

You have the right to request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data. Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.

     The right to data portability

You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.

The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought.

You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).

     The right to object to the processing of personal data where applicable.

     The right to lodge a complaint with the Information Commissioner’s Office.

Transfer of Data Abroad:

Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international  agreements  or  contracts  approved  by  the  European  Union.  Our  website  is  also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.

Further processing:

If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this notice:

We keep this Privacy Notice under regular review and we will place any updates on our webpage:

This Notice was last updated in October 2018.

Contact Details:

Please contact us if you have any questions about this Privacy Notice or the information we hold about  you  or  to  exercise all  relevant  rights,  queries  or  complaints  at:  The PCC Secretary,  St Magnus-the-Martyr, Lower Thames Street, London, EC3R 6DN, telephone 020 7626 4481, email:

You  can  contact  the  Information  Commissioners  Office  on  0303  123  1113  or  via  email   or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.